Privacy Policy
Introduction
Treasure Earth C.I.C. complies with the UK Data Protection Act 2018 and the General Data Protection Regulation (GDPR).
We respect your privacy and are committed to the protection of your personal data. This policy explains how we look after your personal data and what your privacy rights are.
About Treasure Earth C.I.C.
Treasure Earth C.I.C., is a community interest company registered in England and Wales with company number 11378541.
What type of information we have
We currently collect and process the following information:
· Identity Data includes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth, and gender.
· Contact Data includes address, email address, social media identifiers, and telephone numbers.
· Profile Data includes your username and password
· Candidate Data includes education, qualifications, work experience, skills, interests and CV information.
· Financial Data includes bank account and payment card details
· Marketing Data includes your preferences for receiving marketing from us and third parties
· Application Data includes information individuals disclosed in an application for a Treasure Earth Prize. The Applicant is responsible to ensure that full informed consent has been obtained from all relevant individuals identified in an application for a Treasure Earth Prize.
· Reference Data includes name and contact details of referees and reference details.
· Technical Data includes internet protocol address, your login data, browser type and version, time zone settings and location and other technology on the device you use to access the website
· Usage Data includes information about how you use our website
The purpose & basis for processing are:
A) Purpose/Activity : To register your interest in a Treasure Earth Prize (as a Sponsor, Judge, Prize Entrant, Delegate, Guest or Volunteer, Employee or other interested party (‘Stakeholders’)
· Type of data: Identity Data; Contact Data; Profile Data; Marketing Data
· Lawful basis for processing including basis of legitimate interest :
Performance of an agreement with you
B) Purpose/Activity : To enable you to participate in a Treasure Earth Prize or event (as a Stakeholder) and keep you informed about future prizes.
· Type of data: Identity Data; Contact Data; Profile Data; Marketing Data; Candidate Data; Application Data; Reference Data
· Lawful basis for processing including basis of legitimate interest :
(a) Performance of an agreement with you
(b) Necessary for our legitimate interests (to develop, evaluate and improve our prizes and events).
C) Purpose/Activity : To enable Sponsors and Vendor to contribute to prizes and events:
(i) Manage payments, fees and charges
(ii) Collect and recover money owed to us
· Type of data: Identity Data; Contact data; Financial Data ; Marketing Data
· Lawful basis for processing including basis of legitimate interest :
(a) Performance of an agreement with you
(b) Necessary for our legitimate interests (to recover debts due to us)
D) Purpose/Activity : To research potential candidates for prizes, judges, sponsors or business opportunities
· Type of data: Identity Data; Contact data
· Lawful basis for processing including basis of legitimate interest :
(a) Necessary for our legitimate interests (for developing and running our business and conducting due diligence on people and organizations that we will be working with)
(b) Necessary to comply with a legal obligation
E) Purpose/Activity : To recruit and manage Volunteers who will work for us.
· Type of data: Identity Data; Candidate Data; Contact data; Reference Data
· Lawful basis for processing including basis of legitimate interest :
(a) Performance of an agreement with you
(b) Necessary for our legitimate interests (for developing and running our business and conducting due diligence on people and organisations that we will be working with.)
F) Purpose/Activity : To manage our relationship with you which will include:
(i) Notifying you about changes to our terms or privacy policy
(ii) Asking you to leave a review or take a survey
· Type of data: Identity Data; Contact Data; Profile Data; Marketing Data
· Lawful basis for processing including basis of legitimate interest :
(a) Performance of an agreement with you
(b) Necessary to comply with a legal obligation
(c) Necessary for our legitimate interests (to keep our records updated and to research future prizes)
G) Purpose/Activity : To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)
· Type of data: Identity Data; Contact Data; Technical Data
· Lawful basis for processing including basis of legitimate interest :
(a) Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise)
(b) Necessary to comply with a legal obligation
H) Purpose/Activity : To use data analytics to improve our website, products/services, marketing, relationships and experiences
· Type of data: Technical Data; Usage Data
· Lawful basis for processing including basis of legitimate interest :
Necessary for our legitimate interests (to define types of Prizes, events and Stakeholders for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy)
How we get the information and why we have it
Most of the personal information we process is provided to us directly by you for one of the following reasons listed in the table above.
What we do with the information we have
We use the information that you have given us in order to conduct the Treasure Earth Prize campaigns, challenges and events.
How we store your information
Your information is securely stored on our IT systems in the UK.
We keep your personal information for 5 years. We will then dispose your information in a secure manner.
Sensitive Information
Treasure Earth does not solicit any sensitive information such as race, ethnicity, religious or political beliefs or health information.
Contact Details
For Privacy matters please contact :
E-mail: privacy@treasureearthprize.org
Your data protection rights
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your information in certain circumstances.
Your right to object to processing – You have the the right to object to the processing of your personal data in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at privacy@treasureearthprize.org if you wish to make a request or have any other privacy concerns.
How to complain
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
Glossary / Definitions
“Treasure Earth” means Treasure Earth C.I.C.
“Treasure Earth Prize” means the competition prizes run by Treasure Earth to drive change and innovation to combat global conflict and global warming and champion CSR and humanitarian care
“Sponsor” means any Person that we have entered into an agreement with to sponsor a Treasure Earth Prize, prize giving, awards ceremony or other event
“Judge” means any Person who have agreed to join our panel to judge a Treasure Earth Prize.
“Guest” means any Person including speakers, ambassadors or hosts who has been invited to participate in a Treasure Earth Prize event.
“Partner” means any Person that partners with the Treasure Earth
“Prize Entrant” means any Person that has entered a Treasure Earth Prize competition
“Prize Winner” means any Person that has been judged a winner of a Treasure Earth Prize competition
“Candidate” means applicant or potential applicant for a role with Treasure Earth including a Prize Entrant and a Person who is considered by us as a potential Judge, Sponsor, Volunteer, Source, Vendor or Partner
“Source” means any Person who provides information about a potential Candidates
“Vendor” means any entity that provides products or services to us
“Person” means a person or persons or organization
